LMS solutions for effective learning

Search and selection of an LMS based on a specific business case

Experience an unmatched expertise with our guidance in selection of Learning Management Systems (LMS) for corporate clients. We provide comprehensive project planning, precise business need identification, and accurate requirements definition. Our thorough processes involve establishing crucial selection criteria, facilitating the search, and choosing the right LMS providers, ensuring a smooth transition every step of the way. Embark on this transformative journey with our complete support for seamless LMS selection, all tailored exclusively for your business's success.

Our approach to work unfolds as follows

Requirement Analysis: We perform a thorough deep-dive into your specific LMS requirements, goals, and objectives.

Essential Features Definition: We identify and list down the key features, functionalities, and integrations crucial to your learning and training objectives.

Functional Criteria Establishment: We create a comprehensive list of functional criteria and priorities for LMS selection, ensuring everything aligns with your unique organizational needs.

Market Research: We conduct an exhaustive initial search across the market, pinpointing potential LMS providers that meet the carefully defined criteria.

Bid Management: We prepare a comprehensive Request For Proposal (RFP), gather responses from providers, compare and evaluate information using a fair scoring system.

Demonstrations Coordination: We organize customized live demonstrations for each shortlisted LMS, ensuring they align with your specific organization's use cases.

Team Formation: We put together a cross-functional team from various departments to bring different perspectives and requirements to the table.

Report for Decision-Making: We prepare final comparison tables and briefs of the short-listed LMS candidates with detailed information and scores on all defined criteria.

Decision Documentation: We present the report at the meeting of Client`s decision-makers, summarize decision-making process, document the final decision - selected Learning Management System.

Example of the process

The selection of a LMS involves careful consideration of various criteria to ensure that the chosen system aligns with the organizational needs of Client.

The following deliverables are suggested at this stage:

Deep analysis of Client`s key requirements, goals, and objectives for using an LMS
Determining of the features, functionalities, and integrations that are essential for organization`s training and learning objectives
Working out of the list of Functional Criteria and priorities for selection of an LMS and agreeing it with Client
Working out the questionnaire for checking of the LMS compliance to Informational Security standards and requirements

The common categories of criteria used to evaluate and select an LMS are: compliance to business case and technical specifications of a Client, InfoSecurity requirements, Functionality of the system, Mobile app availability, Custom design, Integrations, Technical support and price model.

Evaluating an LMS based on these criteria can help you make an informed choice that aligns with your organization's goals and requirements.
Market research for potential LMS involves gathering and analyzing information about available options to identify the best-fit solution for the Client`s needs.

The following deliverables are suggested at this stage:

Definition of the type of LMS, such as cloud-based LMS, open-source LMS, on-premise LMS – the type which aligns best with organization's needs
Research of LMS providers, identification and compilation of a list of LMS providers/vendors that provisionally respond to list of defined criteria
Review and comparison of LMS systems from reputable sources (Capterra, eLearning industry, Gartner, Forb) providing of ratings and comparisons of LMS features
Research online, visit official web-sites, gathering of recommendations from EY worldwide network, and consult industry reports to build a comprehensive list

The initial market research is complex and time-consuming, as LMS market suggests hundreds of solutions and its size is projected to grow from $18.26 billion in 2023 to $47.47 billion by 2030.

So, professional research and evaluation are crucial to ensure a good choice of the system.
Managing the Bid process for selecting an LMS involves several important steps to ensure choosing of the right solution that meets organization's needs.

The following deliverables are suggested at this stage:

Preparation of a detailed Request For Proposal (RFP) which includes requirements, expectations, description of Bid process and evaluation criteria
RFP distribution: sending of the document to selected LMS vendors, providing of a clear deadline for them to submit their proposals
Evaluation of the received proposals based on criteria and scoring system to objectively compare the proposals
Coordination of demonstrations based on demonstration scenarios to match organization's use cases
Suggestion and agreeing of the short-list of the LMS vendors, deep testing of the systems from the short-list (trials)

We also involve into Bid process representatives from various departments such as HR, IT, Security, as the success of LMS selection depends on thorough planning, communication, and collaboration among various teams involved in the process.

We suggest wither full coordination of Bid process or partial help to the Client at any stage of the process.
We suggest the step-by-step approach to effectively moderate the decision-making process based on the research, evaluations, and gathered feedbacks, that enables making of an informed decision about the best-fit LMS for organization's needs.

The following deliverables are suggested at this stage:

Establishing of a cross-functional team from various departments (HR, IT, management, end-users) to ensure that different perspectives and requirements are considered
Assigning of decision roles within the team, such as a project manager, subject matter experts, evaluators, and decision-makers with clear defining of responsibilities and decision-making authority
Preparation of final comparison table and resume cards of the short-listed LMSs: objective comparison of the systems based on defined criteria and scores
Organization of a decision meeting where team members discuss the pros and cons of each LMS, holding a structured discussion to ensure all viewpoints are considered
Documenting of the decision in a comprehensive report summarizing the decision-making process, criteria, evaluations, feedback, and the chosen LMS.

Quick set-up of a corporate e-learning portal based on EY Learning Platform

Experience the adaptability of our corporate learning platform, available on an annual or quarterly basis. Our expansive services include custom branding, innovative web design, flexible modelling of learning process, and precise system functionality setting. We also offer automation services, system integrations, and the delegation of administrative rights to our clients for a seamless, personalized learning experience.

Our approach to work unfolds as follows

Goal and KPI establishment: We work closely with you to set specific project goals, Key Performance Indicators (KPIs), and achievable timelines, all based on your distinct business case.

Scope of work agreement: We ensure a mutual understanding and agreement on the scope of work, ensuring it aligns seamlessly with the desired system functionality.

Project plan development: We craft a detailed project plan outlining the various phases, assigned responsibilities, and action steps, fostering a clear roadmap towards project completion.

Learning Portal Configuration: We thoroughly set up your learning portal, including menus, pages, processes, and automated functions to create a user-friendly environment.

Web Design: We work on the aesthetic presentation of the portal, leveraging standard system functionality or customized i-Frames, HTML, CSS for a visually appealing digital learning space.

System Integration Setup: We facilitate slick integrations between the learning portal and your HR Information System (HRIS) or other relevant systems, promoting seamless data exchange and functionality.

Portal Launch and Support: We execute the rollout of the learning portal, accompanied by unwavering technical support for both users and administrators to ensure a smooth transition.

User Satisfaction Evaluation: We frequently gauge user satisfaction by conducting pulse surveys and user experience (UX) tests, ensuring we continually meet and exceed user expectations.

Feedback Collection: We ensure continuous improvement by actively gathering and responding to feedback from both users and project stakeholders.

Managing users

Managing, creating and importing users as well as groups and organization charts, flexible categorization of users by additional fields

Managing teams

Helping managers to get an at-a-glance view of their team’s learning activities, assign learning content and track progression of subordinates

Blended learning

Managing of various learning activities: online courses, video courses, classroom trainings, webinars, learning plans, on-the-job learning, external trainings

Course catalogs

Set-up of internal or public catalogs of learning programs with free/moderated enrollment options and specific set of users' visibility

Automation & delegation

Delegation of admin-rights, segregated access, multiple roles management, automated enrollments, notifications, newsletters and much more

Reports & dashboards

Managing and exporting standard built-in learning reports and dashboards, or creation new customized reports from scratch

Integrations

Possibility to integrate the portal with HRIS, Web Conferencing, Corporate calendars and other systems via APIs

Social learning

Leveraging informal learning tools for sharing knowledge capital of the company by employees (internal subject matter experts)

Managing skills

Pre-built catalog of ready-to-go skills for managing growth of people in current roles, upskilling or reskilling for future roles

Gamification

Engagement of learners with points, awards, badges, leaderboards, reward shops, sharing of the gained badges in LinkedIn

Video-demonstration of public learning portal

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

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LMS solutions for effective learning

Search and selection of an LMS based on a specific business case

Our approach to work unfolds as follows

Requirement Analysis: We perform a thorough deep-dive into your specific LMS requirements, goals, and objectives.

Essential Features Definition: We identify and list down the key features, functionalities, and integrations crucial to your learning and training objectives.

Functional Criteria Establishment: We create a comprehensive list of functional criteria and priorities for LMS selection, ensuring everything aligns with your unique organizational needs.

Example of the process

1. Definition of criteria for LMS selection

2. Initial market search and long-listing

3. Managing Bid process

4. Moderation of decision-making

Quick set-up of a corporate e-learning portal based on EY Learning Platform

Our approach to work unfolds as follows

Goal and KPI establishment: We work closely with you to set specific project goals, Key Performance Indicators (KPIs), and achievable timelines, all based on your distinct business case.

Scope of work agreement: We ensure a mutual understanding and agreement on the scope of work, ensuring it aligns seamlessly with the desired system functionality.

Project plan development: We craft a detailed project plan outlining the various phases, assigned responsibilities, and action steps, fostering a clear roadmap towards project completion.

Managing users

Managing teams

Blended learning

Course catalogs

Automation & delegation

Reports & dashboards

Integrations

Social learning

Managing skills

Gamification

Video-demonstration of public learning portal

Olga Gorbanovskaya

Nataliia Voitko

Anna Skrebnieva