Are you ready for BEPS 2.0 Pillar Two compliance?

Are you ready for BEPS 2.0 Pillar Two compliance?

An enterprise-wide effort to redesign and automate processes is needed to address the data challenges posed by BEPS 2.0 Pillar Two.


In brief

  • Technology is a key enabler that can empower multinational enterprises (MNEs) to navigate the complexities of BEPS 2.0 Pillar Two compliance with confidence.
  • To prepare IT systems for Pillar Two, a coordinated enterprise-wide effort is needed.
  • MNEs should take Pillar Two compliance as an opportunity to holistically address the end-to-end requirements of tax and future-proof the tax function.

The OECD-led base erosion and profit shifting (BEPS) 2.0 Pillar Two is fast becoming a reality. With jurisdictions around the world introducing global minimum tax rules over the next two years, multinational enterprises (MNEs) are racing against time to develop a comprehensive tax operating model and technology roadmap for Pillar Two readiness.

Vast in scale and complexity, Pillar Two imposes a minimum effective tax rate of 15% (with the actual rate depending on the jurisdiction) on MNEs with an annual consolidated revenue of more than €750 million. Endorsed by 139 members of the OECD/G20 Inclusive Framework for BEPS as of 9 June 2023, jurisdictions have since forged ahead to formulate their policy responses to Pillar Two.

Japan and South Korea are the first two Asia-Pacific jurisdictions to pass laws on the Global Anti-Base Erosion (GloBE) Model Rules (Pillar Two rules). Australia and New Zealand also announced that they will adopt legislation to implement Pillar Two rules to be effective in 2024. Elsewhere, Singapore, Hong Kong and Thailand plan to introduce Pillar Two rules in 2025, while Malaysia, Indonesia and Vietnam are expected to announce their implementation timelines soon.

As momentum builds toward a common international tax architecture, jurisdictions that offer tax incentives to attract foreign investment will need to consider the potential impact of Pillar Two and the related top-up tax mechanism.

Speaking at the EY Asean Tax Forum 2023 in May, Jillian Lim, Executive Vice President from the Singapore Economic Development Board, acknowledged that the implications of Pillar Two will add to various key developments impacting businesses. She said the Singapore government will focus on ensuring that the nation remains an important hub for trade, capital, talent and innovation in Asia. “Singapore will continually invest at the ecosystem-level to bolster her competitive edge as well as support project-level investments to grow capacity and capabilities within the country,” she added.

Under Pillar Two, MNEs must file a GloBE Information Return (GIR) within 15 months after the end of the accounting period. This is extended to 18 months in the first year of their transition to Pillar Two rules.

The staggered implementation across jurisdictions also means MNEs need to get up to speed on the complexity and nuances in the timing and interaction of various rules, including the Income Inclusion Rule, Undertaxed Payments Rule and Qualifying Domestic Minimum Top-Up Tax. MNEs must consider the impact of Pillar Two even if their home jurisdiction has yet to implement those rules.

Safe harbor rules provide temporary relief

The transitional Country-by-Country Reporting (CbCR) safe harbor rules mitigate some of the administrative difficulties in complying with Pillar Two during the initial years of implementation. Melvin Song, Head of Group Tax at CapitaLand Investment Limited, said during the EY Asean Tax Forum 2023 that the safe harbor rules allow MNEs to “gradually ease into the years when full Pillar Two detailed calculations become mandatory”. This buys more time for MNEs to develop a deeper technical understanding of Pillar Two rules and more importantly, provides sufficient time to develop proper processes, technologies and a data strategy to obtain the data points needed for Pillar Two compliance. 

While safe harbor rules allow MNEs to leverage established CbCR data-gathering processes, actual Pillar Two compliance is profoundly more complex. As many as 200 data points are required to file the GIR and compute the jurisdictional effective tax rate, far surpassing what is required for CbCR.

To meet the heavier compliance and reporting demands of Pillar Two, it has become more critical than ever for MNEs to embark on a journey of digitization and tax automation. Doing this task manually and then trying to reconcile the information with the returns that have been submitted will be extremely challenging. 



 It is imperative that MNEs embark on a journey of digitization and tax automation to facilitate compliance with Pillar Two requirements, which is a highly complex process.




Technology as a key enabler 

The immediate focus of MNEs that fall within the scope of Pillar Two should be on developing a robust IT solution that can seamlessly integrate existing financial, accounting and tax reporting systems within the Pillar Two framework.

As the driving force behind efforts to standardize and automate the tax provisioning process in his organization, Song from CapitaLand Investment Limited stressed that the Pillar Two digitization project is an enterprise-wide endeavor, instead of being solely a tax initiative. He advised MNEs to form a cross-functional project management team and actively collaborate with data owners to address data gaps while keeping the senior management informed of progress. 

A strategic roadmap encompassing the three key phases of discovery, design and implementation can steer MNEs toward Pillar Two readiness.

The discovery phase entails identifying data sources and existing data gaps to evaluate the availability and quality of data required for Pillar Two tax provisioning and compliance. In this phase, it is crucial to engage not only tax custodians of data but also other stakeholders from the legal, finance, IT and HR functions.

While obtaining structured data from established accounting or enterprise resource planning systems is relatively seamless, challenges arise in the consolidation of data across subsidiaries especially when there is no standardized approach or tax provisioning is performed manually. Instead of a headquarters-driven project, a bottom-up approach where each group entity plays its part so that its data fits cohesively into the overall system may sometimes be more sensible. 

In the design phase, MNEs should consider how the future state will look like in terms of technology solutions, processes, people and data flows. As each organization is unique, there is no one-size-fits-all approach.

To make informed decisions on the most appropriate technology solution, MNEs should conduct a comprehensive evaluation of the data analytic requirements for both BEPS 2.0 and local tax authority mandates. Besides considering whether to leverage existing databases or design a completely new data collection system, MNEs must also assess the adequacy of their current technology capabilities to effectively support the chosen solutions. Furthermore, the company’s management will need to determine whether to undertake the design and implementation in-house or outsource to an external managed services provider.

Lasting six to nine months, the implementation phase involves deploying and testing the solutions that can extract data from multiple sources, transform the data to align with BEPS computations and generate the relevant analytics for tax compliance and effective tax rate simulations. This phase also involves preparing users for the integration of systems.

Seizing opportunities for strategic value

Taking an enterprise-wide perspective when implementing a response to BEPS 2.0 Pillar Two presents an opportunity for MNEs to embrace a more holistic approach toward integrating cross-functional processes and governance considerations. This is because the data collected for Pillar Two has broader applications beyond tax provisioning and CbCR filing and can also be used in areas such as environmental, social and governance or sustainability reporting.

BEPS 2.0 Pillar Two also presents an opportunity for MNEs to enhance their data and technology infrastructure while evaluating and refreshing the overall tax operating model. With the introduction of more complex BEPS 2.0 compliance obligations, evolving and nuanced tax provisioning criteria, and an expected increase in the frequency and intensity of tax audits, tax functions at headquarters and operating subsidiaries will face heightened demands.

To effectively achieve business objectives and proactively mitigate risks, it is crucial to assess how in-house tax resources are utilized (compliance-focused vs. planning or controversy) and leverage external service providers (through centralized and coordinated engagements instead of relying on multiple decentralized providers). It is also crucial to allocate roles and responsibilities among the tax, finance and legal functions. MNEs can realize significant benefits by benchmarking their tax function against leading industry practices in each of these areas and proactively adjusting their tax operating model so that it is ready for the future.

As a result of the introduction of BEPS, the tax function has gained greater visibility and significance within the C-suite. This presents a crucial opportunity for the tax function to showcase its value in influencing strategic decisions and shaping corporate strategy.


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    Summary

    MNEs have a limited time frame to implement BEPS 2.0 Pillar Two. Although there are complexities, Pillar Two also presents an opportunity for MNEs to more holistically integrate cross-functional processes and governance considerations, enhance their data and technology infrastructure as well as review the overall tax operating model.

    While safe harbor rules provide temporary relief, it is imperative for MNEs to promptly develop a comprehensive tax operating model and technology roadmap for Pillar Two readiness. By actively evaluating data prerequisites and comprehending the technical ramifications of Pillar Two, MNEs can leverage IT solutions to safeguard their tax functions. 


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